Crystal Lake Improvement Association (CLIA)

Board Meeting Minutes

 

Meeting Date/Time: Wednesday, September 2, 2020 at 7:00 pm

 

Meeting Location: Keith Kaestner’s Backyard

 

Meeting Attendees: Kathryn (Kate) Wells (President)

David (Dave) Smith (Treasurer)

Keith Kaestner (Member)

Jay Jenkins (Vice President)

Cheryl Leitschuh (Member)

Jeannine Currie (Member)

Colleen Nagle (Member)

Jim Ford (Secretary)

Meeting Minutes

 

  1. The meeting was called to order at 7:08 pm by Kate.

  2. Communications Committee Update
    1. Website Cookies
      1. Cheryl provided an update.
        1. SSL Certificate was added to the website at a cost of $79 per year.
        2. Cookies notification was added to the website.
    2. Google Shared Drive Security Audit
      1. This topic will be covered at the October, 2020 meeting since Brian Carlson was unable to attend this meeting.
    3. For Sale Section in Monthly Newsletter
      1. Draft liability language for the potential For Sale items in future newsletters was discussed.

  3. Algae, Weeds & Aquatic Invasive Plants Committee
    1. 2nd Algae Treatment
      1. Keith provided an update.
        1. Keith met with Brian and stated that they need to better understand the treatment area. They will follow up and report back at the October, 2020 meeting.
        2. Keith will follow up with Lake Management to see if they applied the treatment on Monday, August 31.
    2. Eurasion Water Milfoil Treatment
      1. The DNR Permit was cancelled. Eurasian watermilfoil levels didn’t warrant treatment. Dakota County contact (Emily Gable) was notified that awarded AIS grant funds won’t be requested.
      2. Mike Hughes inspected Crystal, Orchard, Marion and Holland Lakes searching for the invasive species, Starry Stonewort, but did not find evidence of Starry Stonewort in any of those lakes.

  4. Fish & Aquatic Invasive Animals Committee Update
    1. Jay provided an update.
      1. The September, 2020 zebra mussel inspection showed no signs of zebra mussels in Crystal Lake.
      2. Gill net testing is conducted every 5 years with the next testing scheduled for Spring, 2021. Once this is complete, Jay and Jim will come up with a plan for possibly stocking the lake. Jay will contact Kyle Bahr to get vendor contact information.

  5. Social Committee (Colleen & Jeannine)
    1. Colleen provided an update.
      1. Clean Up Events
        1. The Crystal Lake Clean Up event on Saturday, August 15 was a success. Over 30 people showed up to help.
        2. The next Clean Up event is on Sunday, September 27 from 9 to 11 am, which will include bottled water, granola bars, garbage bags, and disposable gloves. This will be included in the next newsletter.
      2. Member Directory
        1. Colleen is waiting to hear back from Beth Breeden on the estimate to produce the Member Directory,
        2. The deadline for submitting updates to contact information is October 1, 2020.
        3. Colleen will bring Member Directory cover options to the October, 2020 meeting.

  6. Governance & External Relations
    1. Secretary’s Review of Prior Meeting Minutes
      1. Jim reviewed the prior Meeting Minutes.
      2. Keith made a motion to approve the meeting minutes from the August 5, 2020 CLIA Board Meeting. The motion was unanimously approved.
    2. Treasurer’s Report
      1. Dave reviewed the Treasurer’s Report.
        1. The deadline for rebate submissions is November 1, 2020.
        2. Jay made a motion to approve the Treasurer’s Report. The motion was unanimously approved.
    3. Board of Directors Insurance Policy
      1. Kate set up a meeting with the Governance Committee (Kate, Jay, Dave, and Jim) and Keith on Wednesday, September 30 to review the Board of Directors Insurance Policy. They will provide an update at the October, 2020 meeting.
    4. Ward Updates and Member Feedback
      1. Each of the board members in attendance reported on feedback that they received when they reached out to their ward members.
        1. In general, the feedback was positive with most responses providing updated contact information and thanking the board members for taking the time to be involved as a board member.
        2. Other feedback included questions and concerns about no wake violations,  boating in the wrong direction, swimming to the island, boating fast after dusk, trailer parking on the frontage road, and increased amounts of weeds washing up on shore. Members of the board will follow up with individuals that voiced these concerns.

  7. Spring, 2021 Annual Meeting
    1. There was a discussion on how to plan for the Spring, 2021 Annual Meeting. Bylaws require an Annual Meeting in April, May, or June.
    2. Jay suggested that we plan for a Virtual Meeting, but we need to figure out how we will handle virtual voting.

  8. Next meetings
    1. Wed, Oct 7 at 7pm
      1. Plan to move to video conferences for the remainder of the 2020-2021 term
    2. Wed, Nov 4 at 7 pm
    3. Wed, Dec 2 at 7 pm
    4. Wed, Jan 6 at 7 pm
    5. Wed, Feb 3 at 7 pm
    6. Wed, Mar 3 at 7 pm

  9. Jay motioned to adjourn. The motion was unanimously approved.