Crystal Lake Improvement Association (CLIA)

Board Meeting Minutes

Meeting Date/Time: Wednesday, November 4, 2020 at 7:00 pm

Meeting Location: Virtual Meeting Via Zoom

Board Attendees: Brian Carlson (Member)

Jeannine Currie (Member)

Jim Ford (Secretary)

Jay Jenkins (Vice President)

Cheryl Leitschuh (Member)

Colleen Nagle (Member)

David (Dave) Smith (Treasurer)

Kathryn (Kate) Wells (President)

Meeting Minutes

• Kate called the meeting to order at 7:05 pm.

• Treasurer’s Report
  • The Treasurer’s Report was sent to each board member prior to the meeting for review.
  • Motion was made to approve the Treasurer’s Report, which was unanimously approved.
• January Annual Mailing
  • Electronic signatures for algae permits
    • It was decided to not allow E-signatures for 2021 and continue to send physical mailings, but move forward with allowing E-signatures in the future.
    • Add this topic to the March, 2021 agenda.
  • 2021 Save the dates
    • Annual meeting (Wed, Apr 7 at 7pm)
      • Via Zoom (https://us02web.zoom.us/j/4574656822)
    • Park clean up (Sat, May 1 from 9-11am)
    • Boat parade (Sun, July 4 at 5pm)
• Communications Committee Update

• • Google Shared Drive Security Update
    • All board members should be able to view all documents in the Shared Google Drive.
    • Secretary will be responsible for granting access to the Google Drive and managing the content (including adding the new board members following the election and removing the outgoing board members following the May 2021 board transition meeting).
  • Membership Committee
    • Add the topic to the December agenda of whether or not to add a membership committee to the CLIA Board.
  • E-newsletter Topics
    • Add a link to the History of ice in and out dates.
• Algae, Weeds & Aquatic Invasive Plants Committee Update
  • It was noted that there is a DNR List of Permitted Service Providers. The board will  include this list in the vetting process for future vendors for Algae, Weed and Aquatic Invasive Plant treatments.

• Fish & Aquatic Invasive Animals Committee Update
  • Reviewed the following article:  50,000 goldfish removed from Big Woods Lake in Chaska. There is no evidence of goldfish in Crystal Lake.
  • The committee will determine whether or not to stock fish based on the gill net test in Spring, 2021.

• Social Committee Update

• • Member Directory
    • Due to the amount of contact information changes, the question was brought up about whether or not we should update the directory every 2 years instead of every 4 years.
      • 70% of users have different contact information over the last 4 years.
      • 25% of homeowners have changed over the last 4 years.
    • The decision was made to List the property owner of record and upon request, anyone residing in the property.
    • The decision was made to send the directory to all lake residents, whether or not they have paid their dues.

• Governance & External Relations Updates

• • Secretary’s Report
    • Reviewed Meeting Minutes from previous meeting.
    • Motion was made to approve the Secretary’s Report, which was unanimously approved.

• • Committee and Role Descriptions
    • Some of the drafted committee and role descriptions of duties were discussed and committees with outstanding descriptions of duties were asked to bring updates to the December meeting.

• Upcoming 7pm Wednesday virtual meetings: 

• • Dec 2
  • Jan 6
  • Feb 3
  • Mar 3
  • Apr 7 → annual meeting
    • Depending on COVID conditions, an in-person meeting space may also be arranged
  • May 5 → board transition meeting

• • • Including incoming, existing, and outgoing board members

• Motion to adjourn was made and was unanimously approved at 9:01 pm.