Crystal Lake Improvement Association (CLIA)

Board of Directors Meeting

June 19, 2018

CALL TO ORDER

The meeting was held at Lakeview Bank on Wednesday, June 6 and called to order by Greg at 7:07 PM.

PRESENT AT MEETING

Greg Cardinal, Michael Hughes, Dave Smith, Kyle Bahr, Kathryn Wells, Chris Peterson and John Currie

REVIEW OF LAST MEETING’S MINUTES

Motion to accept made by Dave Smith; seconded by John Currie. Unanimously accepted.

COMMITTEE UPDATES

Treasurer/Finance
Kathryn’s Treasurer’s Report was reviewed. Motion to accept was made by Kyle and seconded by Michael. Unanimously accepted.

Governance, Finance & Compliance
Discussed CLIA bank account/financial reserve and what should be the ongoing balance should be. Currently, our reserve is nearly $60,000.00, and it was decided that this was more than we felt necessary. $50,000.00 was identified as the ideal high end and $40,000.00 as the low. These will be our trigger points. If the balance moves past either the high or low end, the board will respond and take appropriate action.

A key part of our consideration is that we maintain a sufficient balance so that if a major event challenges Crystal Lake, such as needing treatment for zebra mussels, a single expense in excess of $14,000.00 is conceivable. We would rather have a surplus and be ready, and not have to ask for an increase in member dues, than to reduce our funds, hit a financial threat, and have to ask for a dues increase in order to address it.

Communications
Moving forward, goal is to have single-message emails sent out as needs require. New system allows Kyle to send to all members at one time with MailChimp one click method vs.old system of sub-groups that needed separate emails. New way is more efficient.

All future emails will be sent from [email protected].

Spring clean-up was successful, with especially strong island resident participation.

Need to send out email re: weed treatment rebate program and timeline; John & Kyle
-Headline-style info in email; direct them to the website for details
-Allow 4-6 weeks for processing of checks & payments
-Electronic submissions and payments encouraged but snail mail with checks will be allowed

Discussed whether or not we also should have a Facebook page in addition to our website. One resident has her own Crystal Lake page and while we could reach out to her and look for collaborative opportunities, we decided not to. We also decided not to pursue the Facebook page at this time; staying on top of the web site is demanding enough for now…

A member brochure has been printed in the past; we discussed whether or not it is worth doing again. It is thought that Bruce Zweber printed it for us; no one present knew if any special reduced price was paid. A printed brochure also could allow paid advertising for member or island-related businesses. That also could be done on the web site if we didn’t want to print another updated version, or do both. John Currie will follow-up with Beth Breden re: past printing & brochure details.

The July 4th Boat Parade was discussed. It has been an orphan since Beth Breden stepped down from the board. Dave and Kathryn volunteered to shepherd it this year and will ask Beth for suggestions and advice.

Algae & Weed Management
Our perspective is that everyone on the lake benefits from any individual spot or area treatments, even if it that treatment does not directly impact any specific individual’s lakefront and lake area…should anyone complain

No new news re: the grant. The Eurasian Millfoil study is scheduled for July.

A sufficient number of weed treatment permits was received so the treatment can proceed. If an individual resident has invasive foreign weeds and hasn’t paid for treatment, board members agree that one of us need to chase them down and try to persuade them to do so for the benefit of their neighbors and the lake as well as for themselves.

External Relations
Michael discussed the culvert inspection/clean-up with Daryl in April and will reconnect with him to get an update on progress and plans

Fish Management
The Spring stocking went as planned except that no Crappies were available nor introduced. We have the opportunity and the budget set-aside to change this in the fall, should extra crappies be available. We can vote on that at that time, but there was little interest in doing so.

MOTION TO ADJOURN
Was made by Kyle at 8:47 PM and seconded by John Currie. Unanimously accepted.

Prepared by John Currie, acting as secretary for this meeting in the absence of Rob Lambert, Secretary