Crystal Lake Improvement Association (CLIA)

Board Meeting Minutes

Meeting Date/Time: Wednesday, July 15, 2020 at 7:00 pm

Meeting Location: David Smith’s Backyard

Meeting Attendees: Kathryn (Kate) Wells (President)

David (Dave) Smith (Treasurer)

Keith Kaestner (Member)

Jay Jenkins (Vice President)

Cheryl Leitschuh (Member)

Brian Carlson (Member)

Jeannine Currie (Member)

Colleen Nagle (Member)

Jim Ford (Secretary)

Meeting Minutes

1. The meeting was called to order at 7:03 pm by Kate. The motion was unanimously approved.

2. Dave made a motion to approve the meeting minutes from the July 15, 2020 CLIA Board Meeting. The motion was unanimously approved.

3. Re-introduce Board Members
   1. Since this was the first board meeting since the new board member elections, Kate asked each member to re-introduce themselves.

1. Treasurer’s Report
   1. Dave reviewed the Treasurer’s Report with the board. There was a motion to approve the Treasurer’s Report that was unanimously approved. Discussion items included:
      1. Only 11 people had applied for Weed Treatment Rebates to date.
      2. 124 out of 188 homes on Crystal Lake paid their 2020 CLIA Dues.
      3. 112 of the 188 homes on Crystal Lake applied for permits for algae control.
      4. Dave will facilitate updating the President and Treasurer names on the CLIA account with Lakeview Bank.
      5. Dave requested that all of the board members read the CLIA bylaws.
         1. Kate mentioned that according to the bylaws, 5 board members are required to make a board meeting official. She also mentioned that any expense over $2,500 requires board approval.

2. Shared Google Drive and Board Insurance Policy
   1. Kate stated that all CLIA Board Members have been given access to the CLIA Shared Google Drive. Note:  The CLIA Board Insurance Policy is in the following folder → CLIA Shared Folder > Governance > Insurance.

3. Member Feedback
   1. There was a long group discussion regarding safety concerns on the lake. Kate noted that the Sheriff’s department is responsible for any enforcement of lake rules, while the City of Burnsville is responsible for parking violations. In the long term, the board needs to better understand the specific rules and who has jurisdiction to enforce these rules. We need to spend more time investigating solutions, working with the Sheriff’s Department, Burnsville Police, and Burnsville City Council. Jay suggested that we identify liaison’s at the Sheriff’s Department and the Burnsville Police to work with on these issues. In the short term, Kate stated that we should encourage people to call the Sheriff’s Department and the Burnsville Police if they see boaters violating rules, including the following.
      1. No Wake Violations
      2. Driving Counter Clockwise Violations
      3. Boating Volume & Parking Issues
   2. Cheryl noted that the topic of reducing fines on Crystal Lake was brought up at a recent Burnsville City Council meeting. The council will review and will solicit feedback from the CLIA Board. Darryl Jacobson is a point of contact with the City of Burnsville.

4. Communications Committee Update
   1. Cheryl provided a Communications Committee update where she shared their Purpose of the Committee, 2020 Goals, Work Roles, Email Processes, and Monthly Newsletter Processes. It was decided that we would table a discussion on security needs of our current IT systems for the August, 2020 CLIA Board Meeting.
   2. Jeanine reviewed the detailed Master Calendar that she created for each of the CLIA Board activities and communications for the second half of 2020. Jay asked Jeanine to add a check on the Zebra Mussel Detectors.

1. Algae, Weeds & Aquatic Invasive Plants Committee Update
   1. Keith discussed the option of a 2nd algae treatment. He noted that you can’t have too many treatments or it reduces the effectiveness. Kate agreed that it doesn’t make sense to have a 2nd algae treatment since it is too late and won’t be very effective. Cheryl will include this topic in the next monthly newsletter.
   2. Kate brought up the idea of coming up with 2021 Dakota County Aquatic Invasive Species Grant Ideas. The CLIA has been awarded grant funding the past 2 years and hasn’t utilized it to date.

2. Fish & Aquatic Invasive Animals Committee Update
   1. Mike Hughes inspected the Zebra Mussel Detectors and there were no Zebra Mussels.
   2. Jay and Jim will get together to discuss the upcoming tasks.
      1. Contact fisheries.
      2. Make a decision on if, what, and when we will stock.
      3. Work with the fisheries to stock, if applicable.

3. Social Committee (Colleen & Jeannine)
   1. Dave announced the winners of the 4th of July boat parade. Plans were made to ensure that the winners received their prizes.
   2. Colleen provided a Social Committee update.
      1. Adopt-A-Park Update. Colleen noted that for the most part, Crystal Lake Beach Park and Crystal Lake West Park, which are both included in our Adopt-A-Park responsibilities, were clean. August 15 will be a cleaning day for board members to help. September 27 will be the annual cleaning day for all members, which will include lunch. Cheryl will add this event to the website and monthly newsletter.
      2. CLIA Members Directory Update. Colleen noted that the directory is updated every 4 years. Cheryl cautioned about getting calls from vendors that are included in the directory. It was concluded by all that the directory will only be distributed to CLIA members and not vendors.

4. Board Member Wards
   1. Dave introduced the concept of having each board member responsible for 1 of 9 wards that have 21 homes in each ward. Each board member will reach out to their ward members to make sure we have up to date contact information, provide a point of contact, and find their replacement. Each board member was given a list of ward members with their contact information.

5. Next meetings
   1. Wed, Aug 5 at 7pm
      1. Colleen Nagel’s yard → 10115 Oak Shore Drive, Lakeville
   2. Wed, Sept 2 at 7pm
      1. Select outdoor location
   3. Wed, Oct 7 at 7pm
      1. Plan to move to video conferences for the remainder of the 2020-2021 term
      2. Cheryl to provide Zoom conference line details

6. Jay motioned to adjourn at approximately 9:15 pm. The motion was unanimously approved.