Crystal Lake Improvement Association (CLIA)

Board Meeting Minutes

Meeting Date/Time: Wednesday, December 2, 2020 at 7:00 pm

Meeting Location: Virtual Meeting Via Zoom

Meeting Attendees: Brian Carlson (Member)

Jeannine Currie (Member)

Jim Ford (Secretary)

Jay Jenkins (Vice President)

Keith Kaestner (Member)

Cheryl Leitschuh (Member)

Colleen Nagle (Member)

David (Dave) Smith (Treasurer)

Kathryn (Kate) Wells (President)

Meeting Minutes

• Kate called the meeting to order at 7:11 pm.
• Communications Committee Update
  • 2021 Board Member Election Process
    • The Communications Committee will pick an online voting tool.
    • Candidate submission deadline is Wednesday, March 17.
    • Voting will be open from Monday, March 22 to Friday, April 2.
    • How to apply for the board will be included in the January mailing and on the CLIA website.

• Topics to be included in the Next E-newsletter
  • Happy Holidays and thank you for your membership from the CLIA.
  • Membership directory announcement.
  • January mailing.

• Algae, Weeds & Aquatic Invasive Plants Committee Update

• Will set up a meeting with the city of Burnsville to review algae, weeds and aquatic invasive species plans in the next few months

• Fish & Aquatic Invasive Animals Committee Update
  • The committee will determine whether or not to stock fish based on the gill net test in Spring, 2021.
  • Will review the DNR report for Crystal Lake to check if it is up to date in terms of historical fish stocking.

• Social Committee Update

• Member Directory
  • Close to having the final draft.
  • Turnaround time when sent to the printer is 7 days.
  • Will print 300 copies to deliver to existing households with extras to deliver to future households.
  • Board members will deliver directories.

• Membership Committee
  • Discussed adding a new Membership Committee. Committee future and potential members TBD.
  • Reviewed a New Homeowner Welcome Letter.
• Governance & External Relations Updates
  • Secretary’s Report
    • Reviewed the Meeting Minutes from the November, 2020 meeting.
    • Motion was made to approve the Secretary’s Meeting Minutes, which was unanimously approved.

• Treasurer’s Report
  • The Treasurer’s Report was sent to each board member prior to the meeting for review.
  • Motion was made to approve the Treasurer’s Report, which was unanimously approved.
• January Mailing
  • Reviewed what will be included in the January, 2021 mailing.
  • Discussion on the CLIA’s target funds on hand ($40k-$50k) with cushion for combating an AIS outbreak.  The CLIA’s bank account is presently within this goal and so the board decided to keep dues at $50/year and to suspend the weed/algae rebate for members in 2021.
  • Proposed draft revisions were requested by Friday, December 18.
• Description of Duties & Purpose Statements
  • Board members will develop board member and committee description of duties which will be reviewed at the next board meeting. In addition, committees will develop a purpose statement. These will be part of a board manual that will be used to onboard new committee members.

• Upcoming 7pm Wednesday virtual meetings: 

• Jan 6
• Feb 3
• Mar 3
• Apr 7 → Annual Meeting
  • Depending on COVID conditions, an in-person meeting space may also be arranged.
• May 5 → Board Transition Meeting

• Including incoming, existing, and outgoing board members.

• Motion to adjourn was made and was unanimously approved at 9:01 pm.