Crystal Lake Improvement Association (CLIA)

Board of Directors Meeting

June 7, 2017

Call to Order

The meeting was held at Lakeview Bank, Lakeville, MN, on Wednesday, June 7, 2017, at 7:00 pm and was called to order by Rick Bowles.

Board Members in Attendance

Rick Bowles, Beth Breeden, Greg Cardinal, Mike Hughes, Jon Vinovich, Kyle Bahr, John Currie and Pat Leitschuh

April and May Minutes

The April and May Board Minutes as well as the May Special Board minutes were reviewed.  A motion was made to approve by Greg, seconded by Beth and unanimously approved.

Business Meeting

• Finance Report: Greg presented a Finance update.  Our current bank balance as of 5/31/17 is $61,682.62. There are $800 in checks outstanding from the residential rebate program. Greg noted that he opened a new checking account as our current money market account was limited to six checks per month. Greg also worked with Lakeview Bank to change all financials over to his name; Rick is listed as the second authorized signer. Greg was provided with a template of a past finance report and will begin using a similar format for our July meeting.  

• P.O. Box: At the May Special Board Meeting, the topic came up on using a P.O. box vs. having mail delivered to the Treasurer’s address. Greg researched the cost with both USPS and the UPS store; cost was more favorable at USPS. Greg also stated it would not be an issue for him to pick up mail at the post office.  A motion to authorize the rental of a mailbox was made by John, seconded by Mike and unanimously approved. Greg will provide an update at the July meeting.

• Survey:  Beth surfaced the topic of conducting an online survey of lake residents regarding feedback on the annual meeting, clean-up day and the July 4th social. Beth and John will work on a draft and forward to the board within the next week for their review and edits. Kyle offered to work with Beth and John to create a survey in goggle.doc for ease of use and collection of data. Goal will be to have email and survey ready within two weeks.
• July 4th Activities: A discussion of the ice cream social event on July 4th at Crystal Lake West Park was discussed. It was agreed that new volunteers from outside the board are needed to help support this event going forward. It was agreed that an email would be sent out within the next week to recruit members for this event with a possible follow-up email in late June if needed. Beth and John agreed to draft this email.
• AIS Grant Activities: An Eurasian Water Milfoil (EWM) study will be conducted in late June by Blue Water Science for both public and private waters of the lake. The city of Burnsville is funding the study and will be seeking bids for treatment of public waters. It was discussed that the CLIA may want to use the same company that the city hires for continuity of treatment of the public and private areas.

Dakota County also sent a contract with certain requirements for the CLIA as part of obtaining AIS grant money. Jon was asked to review the requirements and was praised by Rick for the fine work he did in negotiating the terms of these requirements. One of the outcomes of this review is for the CLIA to obtain liability insurance to protect our organization in the case of a future lawsuit. Rick is obtaining two bids for this coverage and will work with Jon and Mike to make a final decision based on quality, cost and coverage of the policy. A motion to purchase liability insurance was made by Mike, seconded by Pat and unanimously approved.

• Algae & Weed Management: A discussion took place regarding the harvesting done in May week 4 and herbicide weed treatments completed in June week 1. Overall feedback was very positive with many saying the bays, both public and private waters, have never looked better. Algae is ramping up and Pat will reach out to Mike from LMI yet this week to find out how soon he can survey our lake and obtain approval from the DNR for an algae treatment. Board agreed that mid-late June would be preferable in advance of the holiday.
• 2017/18 Committee Assignments: Opportunities to co-chair committees was discussed and the following assignments agreed upon. Rick will send an email to both Corey Marthaler and Kyle Bahr to facilitate a transition of the technology role.
  • Governance & Finance – Rick Bowles, Greg Cardinal
  • External Relations – Mike Hughes, Jon Vinovich
  • Member Relations/Communications – Beth Breeden, John Currie
  • Website & Technology –  Kyle Bahr
  • Algae & Weed Management – Chris Peterson, Jon Vinovich, Pat Leitschuh
  • Fish Management – Kyle Bahr, Pat Leitschuh

Adjourn

The motion to adjourn the meeting was made by Mike, seconded by Rick, unanimously approved and adjourned at 8:45 pm.

Respectfully submitted,

Pat Leitschuh

Secretary